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Incorporating utopYA’s Sched into your devices: Official #utopYA2015 Post

This year, utopYA is utilizing Sched as a way for utopYA attendees to know what’s going on, when, and where. It’s a great tool for staying organized, and I know that I will be utilizing it a lot come June 17th when I fly out to Nashville. If you’ve been following along with this month’s Official utopYA posts, you’ll know that Jo introduced you to Sched two weeks ago, telling you how to sign up for Sched and update your profile. Last week, Shana posted a great video on adding events to your Sched. If you haven’t done those things yet, I definitely suggest you do as my walk through will be way more helpful to you if you have.

Okay so it’s tech time. Today I’m going to show you how to get Sched on your phone or other mobile device (for those of you who, like me, will be toting around a Kindle Fire).

For all of you who own iPhones, Android phones, or Blackberries, accessing Sched couldn’t be easier.

On your phone, click on the cell phone icon on the right hand side of the page.

utopYA sched 5

Click on the link it tells you to.

utopYA Sched 4


Save the page that it takes you to. Here’s what it looks like on a computer, if the page you’re looking at looks something like this, then you know you are at the right place.

utopYA Sched 3This will be what you use to access your Sched on your phone. All of the things you’ve said you’re going to are marked with a check, just like they are on the main Sched page.

Similarly, to get your Sched onto iCal, you need to copy a link and put it into your Apple device. Just follow the directions on the Sched site.


Now if you’re like me, you don’t have one of these phones or devices. That doesn’t mean you can’t carry your Sched with you. I’ll be hooking up my Sched to Outlook and Gmail, which will allow me to sync my Sched to my Google Calendar, the calendar app on my (Windows) phone, and the calendar app on my Kindle Fire.

I am going to walk you through connecting your Sched to these platforms.

Following Shana’s lead, I decided to make a screencast for the Google walk through.

If you want to know how to integrate utopYA’s Sched with your Google Calendar, here’s what you need to do.

Now Outlook integration is slightly more complicated, but it’s not too bad.

Microsoft Sync

First, click on the Outlook link.

Click Yes when prompted.

Click Yes

That will open Outlook. Click yes when prompted.

Click Yes1

Your calendar now displays utopYA information.


Like with Google Calendar, clicking on a panel name will bring up more information about it.

outlook2 Outlook3

You are now fully integrated into Outlook. Any devices you have that use Outlook calendars will be updated when you sync them. For me, that means my phone and Kindle Fire will have my utopYA Sched in it. That makes me one happy utopYAn.

Thank you for checking out my official utopYA blog post! I hope you found it helpful. Next week, Ashley will show you how to buy/adjust the tickets you bought and add friends to your list.